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Existing Basic, Standard or Enhanced Payroll Subscription By: Intuit Product: QuickBooks Payroll Tip Category: Best Practices

Situation

You need to add an EIN to existing QuickBooks® Standard Payroll, Basic or Enhanced Payroll subscription. Many users utilize QuickBooks Enhanced Payroll for Accountants to manage multiple EINs. (EIN stands for Employer Identification Number).

Overview

You can add a company to an existing QuickBooks Basic, Standard or Enhanced Payroll Service subscription with your QuickBooks financial software.

QuickBooks 2007 and Above

1. From inside the file you wish to add to your subscription, Select the Employees menu and choose Payroll > Use My Existing Payroll Service.
2. In the Account Maintenance window, select Add to my Subscription Number XXXXXXXXXX-[SUBSCRIPTION NAME] radio button.
3. Click Next.
4. The QuickBooks Payroll-Review Information window displays stating, "To add the company EIN below click Next."
5. Click Return to QuickBooks.
6. QuickBooks displays a Validating Payroll Subscription window and the Payroll Service Key will be added automatically.
7. To check the Service Key click Employees > My Payroll Service > Manage Service Keys > View to display the new Service Key automatically installed with an Active Status.

Limitations

You must use the same registered copy of QuickBooks, on the same machine, to process payroll for all companies on a single payroll subscription. The contact information and payroll administrator for the payroll subscription will be the same for all companies you add to a single subscription. If you pay your employees with Direct Deposit (DD), you can have multiple companies (separate data files) with DD on the same Basic, Standard or Enhanced Payroll subscription.

Each QuickBooks Payroll service has a limit on the number of companies you can add to a single subscription.
Note: These limits are based on company data files, not number of employees.

• QuickBooks Basic, Standard, Enhanced Payroll has a maximum of 3 companies (EINs).
• QuickBooks Enhanced Payroll for Accountants has a maximum of 50 companies (EINs).

Last Updated: 2/09/2009

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